NEWS AND RESOURCES
At the end of June, Illinois Governor J.B. Pritzker announced the movement of Illinois into Phase 4 in the prevention of the spread of COVID-19. Employers must continue to follow health and safety guidelines, including displaying the new notice outlining practices and procedures to help keep workers healthy. Click on the title above to view the notice.
On April 30, 2020, Illinois Governor Pritzker signed an Executive Order that took effect May 1, 2020, extending Illinois’ “stay-at-home” order for a third time, through the end of May 2020, and making some modifications to the previous order. In addition to extending the recommendation that Illinois residents stay at home as much as possible, the order presented some new rules, such as all “essential” businesses in which workers cannot maintain at least 6 feet of social distance shall provide their employees with face coverings. Stores, like supermarkets and pharmacies, must limit the number of people that can be in the store at one time to 50% of the maximum occupancy. Customers over the age of 2 in these stores, as well as in any public place where maintaining 6 feet of distance from others may be difficult, are also required to wear face coverings. Non-essential retail businesses may re-open, but only to fulfill online or telephone orders, delivering goods curbside or by mail to customers. Manufacturers must modify their operations with measures like staggering shifts, reducing line speeds, and operating only essential lines to minimize contact between employees. Click the title above the view the full April 30th Executive Order.
As the public health pandemic involving COVID-19 unfolds, Governor Pritzker signed an Executive Order on March 20, 2020 requiring all individuals in Illinois to stay home unless they fall under certain exceptions, such as essential businesses and operations or businesses essential for infrastructure. The Order also includes further details regarding travel, social distancing, and what activities are and are no longer permitted in Illinois. The Governor’s entire Order is linked above. Additionally, Congress passed the Families First Coronavirus Response Act. It includes provisions to provide paid sick leave and free coronavirus testing to employees, extended FMLA benefits, food assistance and unemployment benefits, and requires employers to provide additional protections for health care workers. View the full bill here: https://www.congress.gov/bill/116th-congress/house-bill/6201
As of January 1, 2020, the Illinois Wage Payment and Collection Act makes it clear that gratuities paid to an employee are the property of the employee. Employers are required to pay employees the gratuities that they are owed no more than 13 days after the end of the pay period in which the gratuity was earned. See Section 4.1 of the Illinois Wage Payment and Collection linked herein.
Earlier this year, the Department of Labor (DOL) published its final rule in connection with the white-collar overtime exemptions. Beginning January 1, 2020, the salary threshold for these overtime exemptions will be raised from $455 per week to $684 per week (equivalent to an annual full-time salary of $35,568). Employers may also use non-discretionary bonuses and incentive payments, including commissions, to satisfy up to 10% of the new salary threshold, so long as they are paid at least annually. The rule also raises the total compensation requirement for highly compensated employees from the current $100,000 per year threshold to $107,432 per year. Employees must be paid a salary of at least the minimum salary threshold amount and meet certain duties tests to be exempt from overtime under the Fair Labor Standards Act (FLSA). If either the salary threshold or the duties test is not met, the employee must be paid overtime at 1.5 times her or his regular hourly rate for any hours worked in excess of 40 hours in a workweek. This is the first change to the federal minimum salary threshold for overtime pay since 2004. Employers should use this publication of the final rule as an opportunity to review their current pay and employee classification practices.
Major retail chain Dollar General will be required to pay $6 million and provide other relief stemming from a class action discrimination lawsuit filed by the U.S. Equal Employment Opportunity Commission (EEOC). The lawsuit alleged that Dollar General violated federal law by denying employment to African Americans at a significantly higher rate than white job applicants for failing the company’s broad criminal background checks. Employment screens that have a disparate impact on the basis of race violate Title VII of the Civil Rights Act of 1964, unless an employer can show the screen is job-related and is a business necessity. Under the terms of a three-year consent decree, in addition to paying the $6 million settlement, if Dollar General chooses to use a criminal background check it must hire a criminology consultant to develop a check based on factors including the time since conviction, the number of offenses, the time and gravity of the offenses and the risk of recidivism. “Unlike other background checks based on unproven myths and biases about people with criminal backgrounds, Dollar General’s new approach will be informed by experts with knowledge of actual risk,” said Gregory Gochanour, regional attorney for the EEOC. EEOC Chicago District Director Julianne Bowman added, “This consent decree reminds employers that criminal background checks must have some demonstrable business necessity and connection to the job at issue.”
The federal appeals court sitting in Illinois ruled that BNSF Railway Co. did not violate the Americans with Disabilities Act (“ADA”) by refusing to hire an obese candidate due to his heightened risk of developing certain obesity-related medical conditions. In Shell v. Burlington Northern Santa Fe Railway Co., the plaintiff alleged that he was rejected after applying for work due to his obesity and the employer’s concerns about future medical issues relating to his weight. BNSF prohibits employees with a BMI over 40 from working in safety-sensitive roles due to concerns over sudden incapacity based on medical conditions associated with their weight, such as sleep apnea, diabetes, and heart disease. While the plaintiff had no current disabling medical conditions, he alleged that BNSF essentially treated him as though he currently had those conditions by refusing to hire him based on the risk of future disabilities developing as a result of his obesity. The ADA prohibits discrimination in employment against persons who are disabled, as well as those who are regarded as disabled. The plaintiff argued that he was “disabled” under the ADA’s definition of that term because BNSF had “regarded him as” having a disability. The 7th Circuit disagreed, saying that the plaintiff was not regarded as currently disabled because BNSF’s policy is clearly based on fears over development of future medical conditions. According to this recent ruling, the ADA’s reach does not extend to potential or likely future disabilities of currently non-disabled individuals. Therefore, the ADA’s protection on discriminating against workers because of perceived disabilities does not extend to a worker’s risk of future impairment.
Breakthru Beverage Illinois, a major alcohol distributor, agreed to pay $950,000 to settle allegations of discrimination in how it assigned its sales employees. The U.S. Equal Employment Opportunity Commission (EEOC) led an investigation into the company and “found reasonable cause to believe that BBI discriminated against Illinois sales employees by offering them account and territory assignments that, when accepted, resulted in national origin or race discrimination.” Breakthru Beverage denies it engaged in discriminatory conduct but agreed to settle rather than go to court. In addition to paying $950,000, the company agreed to conduct anti-discrimination training for its Illinois sales force, encourage diverse applicants to apply, and revise its policies to expressly prohibit making assignments based on race or national origin. It may seem reasonable for a company to send a sales rep based on national origin or race to a place that is run by a person of that same national origin or race. After all, culturally similar people working together may lead to increased sales. But this case suggests that employers should set up sales territories and the sales reps who service those territories irrespective of the sales reps’ race or national origin. Otherwise, they could find themselves in the middle of an EEOC discrimination claim. “Even when pay and benefits are the same, a divided workforce can lead to decreased employee morale and reduced promotional opportunities for minority applicants,” said EEOC Chicago District Director Julianne Bowman.
A jury determined that Walmart violated federal law when it refused to accommodate the disabilities of a longtime employee. According to a lawsuit filed by the U.S. Equal Employment Opportunity Commission (EEOC), a disabled employee worked as a cart pusher for Walmart for 16 years before a new manager started at the store. The employee has a developmental disability and is deaf and visually impaired, which required the reasonable accommodation of assistance from a job coach provided by public funding. A new store manager suspended the employee and forced him to resubmit medical paperwork in order to keep his longstanding reasonable accommodation. When the employee and his legal guardian submitted new medical paperwork, the store cut off communication and effectively terminated him. After a 3½-day trial, the jury found for the plaintiff and awarded the employee $200,000 in compensatory damages and an additional $5 million in punitive damages. Helen Bloch is no stranger to these type of cases. She regularly sees clients who are treated completely different at the same job when a new supervisor comes onboard, or a new company directive is implemented following a change in management. Oftentimes the employer no longer provides the same accommodations that have worked for years, whether that be working from home, accommodating a religious practice, or accommodating a medical condition. “Employers have a legal obligation under federal law to work with employees who need accommodations for disabilities," said Gregory Gochanour, regional attorney for the EEOC. As this case shows, if employers fail to live up to their obligation, they will be penalized.
The U.S. Equal Employment Opportunity Commission (EEOC) prosecuted Transport America, a trucking company, for requiring its employee to pay a fee to have a service dog accompany the employee, even though the animal was required as a reasonable accommodation for the driver’s anxiety. Charging an employee more to have a service animal as a reasonable accommodation can, under certain circumstances, violate the Americans with Disabilities Act (ADA). In the consent decree settling the suit, Transport America must pay $22,500 to the trucker and revise its policies to permit qualified employees with disabilities to use a service animal without any additional surcharge or cost to the employee. Companies should remember that it isn’t enough to simply provide reasonable accommodations, such as service animals, for qualified individuals with disabilities. “They also must avoid placing any burden on the employee with a disability that is not placed on employees who do not need the accommodation or who do not have animals accompany them,” says Julianne Bowman, district director for the EEOC’s Chicago District.
In 2013, Illinois passed a law amending the Use Tax Act in which the State criminalized sales suppression devices. Sales suppression devices or software, often called tax zappers, enable businesses to underreport taxable sales by erasing true records of sales and creating false records. Tax zappers automatically delete some or all of a business’ records of cash sales transactions and reconcile data so that reported sales appear to match reported income. Illinois is now going after that missing sales tax revenue. In 2017, an owner of Cesar’s Killer Margaritas restaurant was charged with using an automated sales suppression device to underreport more than $1 million in sales to the Illinois Department of Revenue. That owner recently pleaded guilty to possessing an automated sales suppression device and was sentenced to two years in prison and one year of unsupervised release. See above included link for the underlying legislation.
After investigating allegations of discrimination raised by a former employee, the U.S. Equal Employment Opportunity Commission (EEOC) determined that it was probable that Barenbrug USA violated several federal statutes by conditioning employees’ receipt of severance pay on an overly broad severance agreement. The terms in the agreement interfered with employees’ rights to file charges and voluntarily cooperate with the EEOC. The company also violated federal law by failing to provide legally required disclosures to employees subjected to a reduction in force. The EEOC said that through these practices, Barenbrug violated the Americans with Disabilities Act (ADA), Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), the Equal Pay Act of 1963 (EPA), and the Genetic Information Nondiscrimination Act (GINA). As part of a conciliation agreement with the EEOC, the company agreed to revise its separation agreements going forward. Barenbrug also agreed to revise past agreements and notify signatories who signed prior versions that they could file a charge of discrimination with the EEOC. “Increasingly, we are seeing employers including overbroad language in their separation agreements that interfere with employees’ rights to participate in EEOC processes, such as filing a discrimination charge, or that impedes the EEOC’s ability to enforce federal anti-discrimination laws as it deems necessary,” said Julianne Bowman, district director of the EEOC. Employers should pay close attention to the language in their separation agreements to ensure it is not so broad so as to violate federal law and interfere with employee rights.
Publicly held domestic and foreign corporations with principal executive offices in Illinois will soon have to file public disclosures about the racial, ethnic and gender diversity of their boards of directors. The new law, an amendment to the Business Corporation Act of 1983, aims to enhance gender and racial diversity in Illinois-based companies. Effective immediately, corporations must include additional information in annual reports submitted to the Secretary of State that the Secretary will make available to the public online. The additional information includes the self-identified gender of each member of its board of directors; whether each board member self-identifies as a minority person and which race or ethnicity to which the member belongs; the corporation’s process for identifying and evaluating nominees for the board; the corporation’s process for identifying and appointing executive officers; and the corporation’s policies and practices for promoting diversity, equity, and inclusion among its board and executive officers. The new law also calls on the University of Illinois System to analyze the data and publish reports providing aggregate data as well as individualized ratings for each corporation. Corporations must report the new required information as soon as practicable, but no later than January 1, 2021. The required information also must be updated in each annual report filed with the Secretary of State thereafter.
Beginning July 1, 2020, the definition of “employer” will change in Illinois. Currently, entities are required to have a minimum of fifteen employees to be subjected to the state’s anti-discrimination laws for most protected categories (e.g. race, religion, national origin, age, marital status, order of protection status, military status, or sexual orientation). But a recent amendment to the Illinois Human Rights Act (IHRA) will define “employer” as any entity that employs one or more persons. The new definition expands coverage of the IHRA to all employees, including the new anti-harassment protections that were recently signed into law. This means small business employers may face increased liability with respect to harassment and discrimination claims.
Today Governor Pritzker signed the Workplace Transparency Act (“WTA”), comprehensive legislation that is designed to help prevent sexual harassment and discrimination in the workplace and protect victims as they come forward. The bill contains several provisions which will have a significant impact on employers beginning January 1, 2020. First, the WTA extends harassment protections to contractors, subcontractors, vendors, consultants, and other contract workers. Secondly, the WTA prohibits employers from requiring workers to sign harassment-related confidentiality and non-disclosure agreements as a condition for starting or keeping a job. The WTA also restricts the use of agreements requiring employees to arbitrate harassment and discrimination claims. Additionally, the WTA amends two other laws, the Illinois Human Rights Act (“IHRA”) and the Victims’ Economic Safety and Security Act (“VESSA”), to increase protection for victims of sexual harassment or discrimination. The IHRA is amended to prohibit discrimination based on any actual or “perceived” protected characteristics. This means that even if the employee isn’t in a protected class, the employee could bring a claim under the IHRA because she was discriminated against or harassed because the employer believed she was in a protected class such as race, religion, national origin, age, sex, marital status, order of protection status, disability, military status, sexual orientation, or pregnancy. VESSA requires employers to provide 8-12 weeks of unpaid leave for employees to address issues arising from domestic violence, sexual violence and now, per the WTA, sexual harassment. The harassment need not have a connection to the workplace in order for the employee to qualify for the leave under VESSA. Finally, all Illinois employers, regardless of size or type of employer, will be required to provide sexual harassment training to all employees on a yearly basis. Every employer will also be required to report annually any settlement, adverse judgment, or ruling against them involving harassment or discrimination to the Illinois Department of Human Rights. Failure to report can result in fines ranging from $500 to $5,000 depending on the size of the employer and whether there have been previous violations.
Governor Pritzker signed legislation today that is intended to help women in the workforce and close the gender pay gap. Despite federal and state laws, on average, women still earn considerably less than men. The new law, an amendment to the Illinois Equal Pay Act, tries to address that by banning employers from asking job applicants how much they made in previous roles. An employer can no longer (1) screen job applicants based on current or past wages or salaries; (2) request or require a wage or salary history from the applicant in order for the applicant to be considered for an interview or for employment; and (3) request or require that an applicant disclose wage or salary history as a condition of employment. While it’s still fair game to ask candidates about salary expectations, employers should tread lightly around the topic. The new law also prohibits employers from paying a lower wage based on gender for identical or similar work for jobs that are “substantially similar” in skill, effort, and responsibility. "It’s no longer acceptable to wring quality work out of capable women at a discounted rate,” said Governor Pritzker.
A new law intends to break barriers for Illinois residents arrested or convicted of a crime and help them seek employment in the health care industry. Previously, only health care providers who extended a conditional offer to an applicant could begin a fingerprint-based background check. This new law, SB 1965, allows applicants with disqualifying conditions, due to arrests or convictions, to obtain waivers before receiving a job offer. SB 1965 also creates a more efficient health care waiver application process and it expands the list of eligible organizations that can initiate a fingerprint-based background check and request waivers to include workforce intermediaries and pro bono legal service organizations. “I’m so proud that this legislation will dismantle another part of the wall that blocks people with records from living a dignified life,” said Governor Pritzker. The new law is effective immediately.
Beginning January 1, 2020, there will be no statute of limitations for criminal sexual assault, aggravated criminal sexual assault, or aggravated criminal sexual abuse. Previously, prosecutors had ten years to bring charges if an offense was reported to law enforcement within three years after it occurred. Eliminating those limits makes sense given the fact that sex-crime victims are often too traumatized or overwhelmed to immediately pursue criminal charges against their attackers. While expired cases cannot be prosecuted under the new law, current cases that have not expired will no longer have a statute of limitation. The new law will allow alleged victims “to have their day in court, whenever that day comes,” said Representative Keith Wheeler, one of the bill’s sponsors.
Chicago City Council unanimously passed the Fair Workweek Ordinance, which mandates that covered employers give workers advance notice of their schedules. Employers who fail to comply with the Ordinance will face financial penalties if they change shifts unexpectedly. Beginning July 1, 2020, employers are required to post employee work schedules at least 10 days in advance of scheduled shifts; that notice will increase to 14 days in 2022. The law applies only to businesses with 100 or more employees, to nonprofits with more than 250 employees, to restaurants with at least 30 locations and 250 employees globally, and to franchisees with four or more locations. The rules apply to employees who spend the majority of their time working within the City of Chicago and make less than $50,000 per year or $26 per hour if paid an hourly wage. The Ordinance details how a covered employer may lawfully alter a schedule when insufficient notice is available. A copy of the Ordinance can be found by following the attached link and then clicking on the attachment on the City of Chicago website.
Today Governor Pritzker signed legislation that legalizes the sale, possession and use of cannabis by persons 21 and older for recreational purposes. The new law, the Illinois Cannabis Regulation and Taxation Act (“CRTA”), allows adults to purchase and possess up to 15 grams of marijuana for out-of-state residents and 30 grams of marijuana for Illinois residents (or the equivalent amount of oils or edibles) from a licensed dispensary. The CRTA also maintains important protections for employers. Employers can still enforce reasonable workplace policies such as "drug free" or "zero tolerance" policies. They can also discipline an employee who is under the influence of cannabis while in the workplace up to, and including, terminating the employee. Additionally, the CRTA precludes employees from being under the influence of cannabis not only in the workplace, but also if they are on call. However, Illinois employers must be cautious in applying these policies so as not to violate a different law, the Illinois Right to Privacy in the Workplace Act ("IRPWA"). The IRPWA prohibits employers from taking an adverse employment action based on an individual's use of legal products while off duty and not at the workplace. Accordingly, Illinois employers should not rely solely on a positive drug test as conclusive evidence of an employee's use of or impairment by marijuana in the workplace or while on call. The CRTA does not preempt federal law criminalizing the use and possession of marijuana, or an employer's obligations under federal Department of Transportation regulations or as a federal contractor. Illinois employers should review their policies and procedures to ensure they comply with both federal and state marijuana law as applicable.
Beginning July 1, 2019 employers who have been operating in Illinois for at least two years will be required to participate in a state-run retirement savings program or offer another qualifying retirement plan. The Illinois Secure Choice Savings Program Act (820 ILCS 80/), adopted in 2015, requires employers with 25 or more workers who do not already offer their employees a retirement plan to automatically enroll their workers aged 18 and older in the Illinois Secure Choice Savings Program, a state-run payroll-deduction Roth IRA. Employers with 100 – 499 employees must register for the Secure Choice Program by July 1, 2019 and employers with 25 – 99 employees must register by November 1, 2019 (employers with 500+ employees were required to register in late 2018). Participating employers will be required to automatically enroll employees in the savings program, withhold five percent of an employee’s compensation (up to an annual IRS maximum), and remit employees’ contributions to the Program, unless the employee elects a different amount or opts out of the Program. Full-time and part-time employees are eligible as well as seasonal employees if they work for the employer for more than 60 days. The Secure Choice Program is not intended to be an employer-sponsored retirement plan. The Act does not allow employer matches or contributions. The employer requirement is limited to offering the Secure Choice Program to new workers (using materials provided by the Secure Choice Program manager), providing an annual enrollment period for ongoing employees, automatically enrolling workers who do not opt out, and depositing worker payroll deductions into the Program’s trust fund. Penalties for noncompliance begin at $250 per employee per year initially, and increase to $500 per employee if the employer continues to be in violation of the Act. An employer is exempt from the Secure Choice Program if it offers another retirement plan such as a 401(k) plan or any other plan qualified under Internal Revenue Code section 401(a). Thus, it is important for employers to thoroughly examine all the options available to determine whether implementing a qualified retirement plan may be a better alternative.
The Illinois Supreme Court has ruled a church and its pastor can be liable for a youth minister's sexual assault of a teenage church member. In Doe v. Coe, 2019 IL 123521, the court found plaintiffs, Jane Doe and her parents, made a plausible case that the church and its pastor could have circumvented the assault by acting on signs the minister was allegedly a pedophile. The lawsuit alleged that the First Congregational Church of Dundee (FCCD) and its pastor, Aaron James, negligently hired, supervised, and retained FCCD’s director of youth ministries, Chad Coe. At issue is whether FCCD knew or should have known at the time it hired Coe that he had a sexual interest in children and, once hired, was there a general foreseeability that the assault could occur. Plaintiffs alleged that FCCD failed to conduct a background check before hiring Coe. They further alleged that a simple Google search of Coe’s name would have revealed his pseudonym, BluesGod88, and that he used that pseudonym on certain pornography websites, including to post obscene photos of himself. Furthermore, Justice Garman found plaintiffs made a reasonable argument that the church and pastor allegedly failed to monitor Coe. Plaintiffs alleged the pastor took no action after receiving reports from an early childhood professional that Coe behaved inappropriately with Jane Doe. The church and pastor also provided Coe with unsupervised access to children and failed to monitor those interactions. According to the court, it is generally foreseeable that abuse could occur under such circumstances. “We do not, at this stage, determine whether negligence has been proven but merely whether facts have been alleged that, if proven, could entitle plaintiffs to recovery,” Garman said. The case has been remanded to the circuit court.
Today Governor Pritzker signed Senate Bill 1596 which amends the Illinois Workers Compensation and Occupational Diseases Acts (“Acts”), effective immediately. The new law creates an exception to the workers’ compensation system by allowing civil actions to be brought against Illinois employers in latent injury cases. Previously, the Supreme Court held that an employee's action was barred by the exclusive remedy provisions of the Acts. Further, employers have been able to rely on a 25-year statute of repose that limits the time for a worker to bring a claim. A statute of repose begins to run when a specific event occurs regardless of whether any injury has resulted or been discovered yet. Occupational illnesses often do not manifest themselves until decades after a claimed exposure to asbestos or other toxic substances. The statue of repose prevented many workers from filing claims for occupational diseases because they had not learned of their illnesses until long after the deadline had passed. Now if a worker’s compensation claim is precluded by the statute of repose, a civil action can then be brought against the employer in state or federal court. While a defendant employer would have various defenses available that would not be available in a worker’s compensation case, damages would not be capped or limited as they would be under the Acts.
Bath & Body Works, LLC settled a disability discrimination lawsuit filed by the U.S. Equal Employment Opportunity Commission (EEOC). The chain allegedly violated federal law by refusing to consider a reasonable accommodation requested by an employee with a disability and then constructively discharged her because of her disability. According to the lawsuit, a Bath & Body Works store refused to provide a reasonable accommodation to a lead sales associate with Type 1 diabetes suffering retinopathy. Jennifer Tvinnereim requested a larger monitor at the cash register to accommodate vision issues she had related to her diabetes, but she was simply sent home and had her hours reduced. Tvinnereim then contacted Bath & Body Works' corporate H.R. Instead of providing the monitor, the store manager purchased a cheap, hand-held magnifying glass and presented it to Tvinnereim in front of her coworkers. The EEOC alleges that Ms. Tvinnereim was humiliated when she was told to hold the cheap magnifying glass in front of customers as she used the cash register monitor. Such alleged conduct violates the Americans with Disabilities Act (ADA), which requires the employer to provide employees and applicants with a reasonable accommodation for a disability, unless it causes the employer an undue hardship. Even though the store actually tried accommodating the employee, it was not tailored to resolve the issue when it had the wherewithal to do so. "Employers must give serious consideration when an employee requests an accommodation for a disability," said Greg Gochanour, the regional attorney for the EEOC's Chicago District Office.
Stanley Black & Decker Inc., a global diversified industrial company, will pay $140,000 and furnish significant equitable relief to settle a federal disability discrimination lawsuit filed by the U.S. Equal Employment Opportunity Commission (EEOC). According to the lawsuit, Stanley Black & Decker fired an inside sales representative for poor attendance in December 2016, even though she exceeded her sales goals and quotas. The employee had requested unpaid leave for medical appointments and treatment related to her cancer. The EEOC charged that the termination violated federal law because the employee’s absences were related to her cancer treatments or need for additional medical testing, and she had requested a reasonable accommodation. Moreover, the company’s inside sales attendance policy did not provide exceptions for people who need leave as an accommodation to their disabilities. Such alleged conduct violates the Americans with Disabilities Act (ADA), which prohibits discrimination based on disability and requires employers to provide a reasonable accommodation to individuals with disabilities, unless it would pose an undue hardship. In addition to the $140,000 in monetary relief to the employee, Stanley Black and Decker is prohibited from denying reasonable accommodations in the future and must update its inside sales attendance policy to provide for reasonable accommodations. This is a reminder to all employers that rigid attendance policies can run afoul of the ADA if they penalize employees taking leave as a reasonable accommodation for their disabilities. “We encourage employers to review their policies and procedures, including attendance policies, to ensure they provide for reasonable accommodations and equal employment opportunities for individuals with disabilities,” said EEOC Philadelphia District Director Jamie R. Williamson.
Governor Pritzker signed legislation that will gradually raise the minimum wage in Illinois to $15 an hour by 2025. The new law, known as the Lifting Up Illinois Working Families Act, is the first increase to the statewide minimum wage since 2010. The law takes effect on January 1, 2020 when the state’s current minimum wage of $8.25 will increase to $9.25. On July 1, 2020 that amount will increase again to $10 an hour. The minimum wage will then rise $1 an hour every January 1st through 2025 when the minimum wage will reach $15 an hour. Opponents of the law cited concerns of being unable to sustain small businesses in areas outside of Chicago where the cost of living is lower. To address those concerns, the legislation creates a tax credit to help smaller businesses offset the cost of the minimum wage hike. Businesses with 50 or fewer employees would be able to claim a tax credit for 25% of the cost in 2020. That tax credit would gradually decrease over the next several years, eventually phasing out in 2025.
Beginning January 1, 2019, Illinois employers must reimburse employees for expenses incurred while performing their jobs. This new requirement is an amendment to the Illinois Wage Payment and Collection Act. 820 ILCS 115/9.5. To qualify for reimbursement under the amendment the employer must have “authorized or required” the employee to incur the expense; the expense request must be submitted within 30 calendar days (unless a longer period is provided for under the employer's expense reimbursement policy); and the employee must provide a signed, written statement in lieu of a receipt when the supporting documentation has been lost or does not exist. The amendment allows employers to establish their own written expense reimbursement policies specifying the amounts and requirements for any reimbursements. Employees are not entitled to reimbursement under the new law if they fail to comply with the employer’s established written expense reimbursement policy. Employers may not establish a policy that provides no employee expense reimbursement or provides minimal reimbursement. Employers may now need to reimburse employees for their work-related mileage (excluding the regular commute), employees’ personal cell phones (if supervisors, customers, or clients call those phones for work-related purposes) and home internet and other home office expenses that are necessary for an employee to work from home. Failure to comply with the new law can result in damages equal to the reimbursement amount and a 2% penalty for each month the expenses are not paid as well as attorneys’ fees incurred by the employee.
A federal judge ordered Denton County to pay $115,000 to a former county physician in damages stemming from a pay discrimination lawsuit filed by the U.S. Equal Employment Opportunity Commission (EEOC). Dr. Martha C. Storrie, a primary care clinician in the Denton County Public Health Department, was hired in October 2008. Her position involved providing medical treatment for Denton County residents in clinics operated by the county. In August 2015, Denton County hired a male physician to perform the same duties as Storrie. According to the lawsuit, the director of the health department started the newly hired male physician’s salary at $170,000. Storrie was paid $135,695 annually at the time. The EEOC alleged that the director did not act to fix the pay discrepancy even after Storrie brought it to his attention. This alleged conduct is a violation of the Equal Pay Act and Title VII of the Civil Rights Act of 1964, which prohibit unequal pay disparities based on gender as opposed to other factors such as qualifications and job duties. In addition to the damages Storrie received, the federal order also requires Denton County to implement a new written policy regarding the compensation policy for new physicians and provide training on equal pay for women. “The EEOC is hopeful the County’s renewed efforts may also lead to other departments or areas within the County’s workforce being reviewed and considered periodically to determine equal opportunities are given to both men and women,” said EEOC Regional Attorney Robert Canino.
Effective August 24, 2018, a charging party has 300 days to file a discrimination charge alleging violations of the Illinois Human Rights Act. The increase to 300 days now mirrors that of federal law, which requires parties to file discrimination charges before the EEOC within 300 days of an adverse act. Also, a charging party may opt to bypass the Illinois Department of Human Rights (IDHR) investigative process and file a lawsuit in court without first having gone through an IDHR investigation. To see all of the recent amendments click on the attached link to the legislation.
Gov. Bruce Rauner signed legislation expanding the requirements for sex education courses for students in grades 6 through 12. The law now requires more education on sexual harassment in the workplace and on college campuses. The courses will also include a discussion on what constitutes sexual consent and what may be considered sexual harassment or sexual assault.
Beginning July 1, 2018, the minimum hourly wage for non-tipped employees will be $12.00 per hour (up from $11.00) and the hourly wage for tipped employees will be $6.25 per hour (up from $6.10). This increase is part of Mayor Emanuel’s Chicago Minimum Wage and Paid Sick Leave Ordinance, which was passed by the Chicago City Council in December 2014. All businesses operating within Chicago and/or employing persons working within Chicago are required to comply. The ordinance applies to all employers that maintain a business facility within the city of Chicago and/or are required to obtain a business license to operate in the city. All employees who perform at least two hours of work in the city of Chicago within any two-week period qualify for the increased rate. The ordinance covers all qualifying employees, including domestic employees, day laborers, and home health care workers. There are some exceptions: persons under 18 years of age, adults during the first 90 days of employment, disabled employees who have a state-approved lower wage rate, trainees taking part in a program, and employees working at a business with three or fewer employees (excluding domestic workers and day laborers). Chicago businesses are also required to post a Notice to Employers and Employees in each place of business beginning July 1, 2018. They must also include the Notice in each employee’s first paycheck following July 1st.
Three related Honolulu-based tour companies will pay $570,000 to settle a same-sex sexual harassment lawsuit filed by the U.S. Equal Employment Opportunity Commission (EEOC). In 2017, the EEOC filed its lawsuit in which several male employees claimed they were victims of egregious sexual harassment by Leo Malagon, the male president of Discovering Hidden Hawaii Tours. According to the lawsuit, Malagon allegedly harassed young males for more than a decade by making employment opportunities contingent upon engaging in sexual acts with him and performing unwanted sexual acts on male employees. When employees complained about the harassment, the company failed to take corrective action. Many of the employees were subsequently forced to quit because of the harassment or were retaliated against for reporting the harassment. This alleged conduct violates Title VII of the Civil Rights Act of 1964. In addition to paying $570,000 to a class of male employees, the settlement also requires that the alleged harasser have no further involvement in the operations and divest control of the companies. “This settlement sends an unequivocal message that accountability is required regardless of who the alleged harasser is, and no one is above the law under Title VII,” said Anna Park, regional attorney for the EEOC.
A divided federal appeals court ruled that job applicants, not just current employees, can sue employers for alleged age discrimination. The case involved Dale Kleber, an attorney with more than 25 years of experience. Kleber was 58 years old when he applied for a job with CareFusion Corp., a healthcare products company. The job posting required applicants have “3 to 7 years (no more than 7 years) of relevant legal experience.” When the company did not contact him for an interview, Kleber sued for age discrimination. He argued that CareFusion violated the Age Discrimination in Employment Act (ADEA) by imposing the seven-year cap on experience, effectively shutting out candidates older than the age of 40. The legal issue in this case is whether the ADEA protects job hunters from hiring practices that are more likely to hurt older candidates, even if the policies are not expressly age-based. This is called “disparate impact” in legal terms. CareFusion argued that the ADEA provision Kleber says the company violated protects only current employees, not job applicants. The district court ruled in favor of CareFusion, a decision that the appeals court panel overturned by a 2-1 vote. “We have not been presented with, and could not imagine on our own, a plausible policy reason why Congress might have chosen to allow disparate impact claims by current employees, including internal job applicants, while excluding outside job applicants,” the majority wrote in its ruling.
Professional Endodontics, P.C. will pay $47,000 to settle an age discrimination lawsuit filed by the U.S. Equal Employment Opportunity Commission (EEOC). The EEOC's lawsuit charged that the company violated federal law by firing Karen Ruerat four days after her 65th birthday. According to the lawsuit, Ruerat was terminated pursuant to the company’s mandatory retirement policy which required all employees to retire at age 65. This alleged conduct violates the Age Discrimination in Employment Act (ADEA), which protects individuals who are 40 years of age or older from employment discrimination based on age. “Private employers need to understand that mandatory retirement policies run afoul of the ADEA and will be met with challenge,” said Kenneth Bird, regional attorney for the EEOC.
The U.S. Equal Employment Opportunity Commission (EEOC) and The Coleman Company, Inc. have reached a voluntary conciliation agreement to resolve allegations of disability discrimination raised by a former employee. Following an investigation, the EEOC found that it was probable that Coleman violated the Americans with Disabilities Act (ADA) and Title VII of the Civil Rights Act of 1964 by conditioning employees’ receipt of severance pay on an overly broad severance agreement that interfered with employees’ rights to file charges and communicate with the EEOC. The severance agreement also prohibited employees from accepting any relief obtained by the EEOC should the agency take further action. Coleman has agreed to hire an outside equal employment opportunity consultant to review its separation agreements and make sure they comply with the law. Courts generally deem contract provisions that preclude employees from filing charges or cooperating with the EEOC during an investigation as void against public policy. In fact, the district court of Colorado recently voided settlement agreement provisions that limited an employee’s right to participate in the EEOC’s lawsuit and accept a share of any financial or other relief obtained by the EEOC.
Hester Foods, Inc., the operator of a Kentucky Fried Chicken franchise in Georgia, violated federal law by discriminating against an employee because of her disability, the U.S. Equal Employment Opportunity Commission (EEOC) charged. The suit was filed on behalf of a former manager, Cynthia Dunson, who alleged the owner violated the Americans with Disabilities Act (ADA) when he fired Dunson after finding out she was taking medications prescribed by her doctor for bipolar disorder. According to the EEOC, the owner referred to the medicine in obscene terms and forced Dunson to destroy the pills by flushing them down the toilet. When Dunson later told the owner that she planned to continue taking the medications per her doctor’s orders, the owner told her not to return to work and fired her. In addition to paying $30,000 in damages to Dunson, the decree settling the lawsuit requires Hester Foods to create a handbook with policies that prohibit discrimination, provide annual equal opportunity employment training, and periodically report to the EEOC about complaints. “Employers are not allowed to force workers with disabilities to choose between their jobs and their health. Reasonable accommodation includes allowing workers to rely on their physicians, not on the opinions of the company managers,” said Antonette Sewell, regional attorney for the EEOC.
The Cheesecake Factory will pay $15,000 and implement changes to settle a disability discrimination lawsuit filed by the U.S. Equal Employment Opportunity Commission (EEOC) on behalf of Oleg Ivanov, a deaf man who was hired by the restaurant as a dishwasher. The EEOC’s investigation found that The Cheesecake Factory denied Ivanov's requests for orientation training with either closed captioned video or an American Sign Language (ASL) interpreter. The company subsequently fired Ivanov for issues associated with his disability. This alleged conduct violates the Americans with Disabilities Act (ADA), which requires employers to provide reasonable accommodation to an employee or job applicant with a disability, unless doing so would cause significant difficulty or expense. It is also illegal to punish an employee with a disability for requesting a reasonable accommodation. As part of a two-year consent decree, The Cheesecake Factory will pay $15,000 to Ivanov for back pay and compensatory damages. The company also agreed to provide closed captioning for the training and orientation videos that are required viewing for new hires.
XPO Last Mile, Inc., a logistics company, will pay $94,541 and furnish significant relief to settle a religious discrimination lawsuit filed by the U.S. Equal Employment Opportunity Commission (EEOC). According to the lawsuit, XPO Last Mile’s operations manager offered an applicant a dispatcher/customer service position and told him his start date would be on October 3, 2016. When the applicant told the operations manager he could not start work then because he celebrated the Jewish holiday Rosh Hashanah on that date, the operations manager replied that he thought it would be acceptable for the applicant to start on October 4. Later that evening, however, the market vice president called and told the applicant that the company would not give him a religious accommodation. XPO Last Mile violated Title VII of the Civil Rights Act of 1964 when it revoked its offer of employment because the applicant was unable to work on Rosh Hashanah due to his religious beliefs. Title VII prohibits discrimination based on religion and requires employers to reasonably accommodate an applicant’s or employee’s sincerely held religious beliefs unless it would pose an undue hardship. In addition to the $94,541 in monetary relief to the applicant, the three-year consent decree resolving the suit enjoins XPO Last Mile from terminating employees based on religion or denying religious accommodations absent an undue hardship in the future. The company will implement and distribute to all employees a detailed policy against religious discrimination. The company also will provide training on unlawful employment discrimination, which will emphasize prohibiting religious discrimination and on providing religious accommodations.
The Appellate Court found that employees who work primarily outside of Illinois may sue their employer for unpaid wages under the Illinois Wage Payment and Collection Act in Illinois if the employer has sufficient contacts with Illinois. In the attached Watts v. Addo Management LLC case, the plaintiffs were truck drivers who primarily drove trucks for the employer outside of Illinois. The company argued that the plaintiffs' lawsuit should be dismissed because the plaintiffs failed to perform a certain amount of work in Illinois. In rejecting the defendants' argument, the Appellate Court found that the Wage Act language that stated that the Act applied to all employers and employees in Illinois did not preclude the Wage Act from applying to those who perform work outside of Illinois for employers who have sufficient contacts with the State of Illinois.
Silverado, a network of memory care, at-home care, and hospice care centers, has agreed to pay $80,000 to a former employee to settle a pregnancy discrimination lawsuit brought by the U.S. Equal Employment Opportunity Commission (EEOC). According to the lawsuit, Silverado violated Title VII of the Civil Rights Act of 1964 when it fired caregiver Shaquena Burton rather than accommodate her pregnancy-related medical restrictions by putting her on light duty assignment. “The Supreme Court made clear in Young v. United Parcel Service that if an employer provides light duty or other accommodations to a large proportion of nonpregnant workers while denying those opportunities to a large percentage of pregnant workers, the employer may be violating our nation's civil rights law prohibiting pregnancy discrimination,” said EEOC Regional Attorney Gregory M. Gochanour. “In this case, Silverado deprived Ms. Burton of an accommodation that it consistently offered to its nonpregnant workers.” The consent decree settling the suit prohibits future discrimination, prohibits retaliation, and provides that Silverado will pay $80,000 to Burton. Silverado must also post notices of the settlement, revise its anti-discrimination and record-keeping policies, report any requests for light duty or other job modifications periodically to the EEOC, and train its managers regarding those rights, obligations, and procedures.
Plastipak Packaging, Inc. will pay $90,000 and furnish other relief to resolve a lawsuit filed by the U.S. Equal Employment Opportunity Commission (EEOC). The EEOC charged that Plastipak fired a female employee, who had been placed by a temporary agency, because she complained that one of its employees had sexually harassed her. Rather than investigating her complaint, Plastipak terminated her assignment. Such alleged conduct violates Title VII of the Civil Rights Act of 1964, which prohibits sexual harassment and retaliation against individuals who complain about discrimination or harassment. “All employees, including temporary workers, have the right to earn a living without being subjected to sexual advances and to exercise their right to oppose unlawful harassment without being fired," said EEOC Philadelphia Director Jamie R. Williamson. Companies need to ensure compliance with the law even for those workers who are employed by temporary agencies and not the place where the services are being performed. Companies must treat temporary workers as regular employees for purposes of compliance with Title VII and other employment discrimination laws.
Lowe’s Home Centers will pay $55,000 to settle a disability discrimination lawsuit brought by the U.S. Equal Employment Opportunity Commission (EEOC). The EEOC's lawsuit says Lowe's failed or refused to accommodate a department manager who was disabled from a spinal cord injury that substantially limits the use of his right arm. In 2006, Lowe’s hired the employee as a customer service associate and promoted him to department manager in 2008. The company knew of the employee’s disability at the time of his promotion. He successfully worked as a department manager for six years. His disability prevented his use of certain power equipment but he delegated the task to an employee he supervised when necessary. In June 2015, Lowe’s stopped providing the employee with a reasonable accommodation and demoted him to a non-supervisory associate position. His hourly wage was cut by more than $4 per hour. According to the EEOC, the company's refusal to accommodate the department manager, a qualified individual with a disability, and subsequent decision to demote him to a lower-paying position violated the Americans with Disabilities Act (ADA).
Greektown Casino LLC will pay $140,000 and furnish other relief to settle a disability discrimination lawsuit brought by the U.S. Equal Employment Opportunity Commission (EEOC). According to the lawsuit, the casino unlawfully failed to provide a reasonable accommodation to an employee with a stress-anxiety disorder which lead to his discharge. The employee, a pit manager, exhausted his leave under the Family and Medical Leave Act (FMLA) following a stress-anxiety-related collapse on the job. He requested an additional four weeks of extended leave. Greektown denied the request and subsequently fired the employee. Such alleged conduct violates the Americans with Disabilities Act (ADA), which mandates that covered employers provide reasonable accommodations for the known disabilities of employees. Based on this case and the recent Pioneer Health Services case, it appears that the EEOC takes the position that leave beyond what FMLA requires can be a reasonable accommodation for a disability. Employers must bear in mind that denying a request for additional leave without considering whether it would be an undue hardship may result in potential liability under the ADA.
According to the lawsuit, Universal Protection Services, LP, dba Allied Universal Security Services, refused to accommodate the request of a Muslim security guard who sought a modification to the company’s grooming standard. The company fired him two days after he made the request. Such alleged conduct violates Title VII of the Civil Rights Act of 1964, which prohibits religious discrimination and requires employers to make reasonable accommodations to employees’ sincerely held religious beliefs so long as this does not pose an undue hardship to the employer. In addition to paying the $90,000, Allied Universal agreed to comprehensive injunctive remedies including in-person training and monitoring to ensure that religious discrimination will not occur in the future. As part of the settlement the company will retain an equal employment monitor; review and revise its religious accommodation policies and practices to comply with Title VII; provide annual EEO training for employees, supervisors, and managers who are involved in the religious accommodation process; post an employee notice; and undertake record keeping and reporting to the EEOC.
Volvo Group North America will pay $70,000 to settle a disability discrimination lawsuit filed by the U.S. Equal Employment Opportunity Commission (EEOC). According to the lawsuit, Volvo made a conditional job offer to a qualified applicant who was in a supervised medication-assisted drug treatment program. The applicant had explained his medically prescribed suboxone use at the time of his pre-employment physical. But when the applicant reported to work for the laborer position he was told he could not be hired because of his suboxone use. The EEOC said Volvo violated the Americans with Disabilities Act (ADA) when it failed to conduct an individualized assessment to determine what effect, if any, the suboxone would have on the applicant's ability to perform the job he was offered. "Employers should make hiring decisions based on the qualifications of an applicant, not his disability or participation in a medically supervised treatment program," said Jamie R. Williamson an EEOC District office director. Under the three-year consent decree resolving the suit, Volvo is required to distribute ADA policy information to its Hagerstown facility employees, provide ADA training, report to the EEOC how it handles any disability discrimination complaints, and post a notice of the settlement. The company will also amend its policy on post-offer medical and drug evaluations to explain what happens if an applicant's lawful use of prescription drugs poses a direct threat as defined by the ADA.
Pioneer Health Services Inc. of Mississippi recently agreed to pay a settlement of $85,000 after a U.S. Equal Employment Opportunity Commission (EEOC) lawsuit alleged the company illegally fired an employee after she underwent liver transplant surgery. According to the 2012 lawsuit, Joyce Dumas was a social worker/therapist employed by Pioneer when she underwent liver transplant surgery. Pioneer granted Dumas’ requested leave for the surgery but denied her request for several additional weeks of leave to recover from her surgery. Pioneer then fired Dumas for exhausting her company-approved leave and refused to hire her for an open position several months later. The EEOC said Pioneer allegedly violated the Americans with Disabilities Act (ADA) by refusing to engage in the ADA’s interactive process when the employee requested additional time off and ultimately failing to provide a reasonable accommodation. According to the settlement agreement, Pioneer must also provide training to its employees regarding ADA requirements and review its anti-discrimination policies and make any needed modifications. The company is also required to have an assigned senior company official with ADA training provide written recommendations to management before terminating an employee based on an actual, perceived or record of physical or mental impairment or for those who have exhausted their medical leave.
Aloha Auto Group, Ltd. will pay $30,000 and provide other relief to settle a lawsuit for retaliatory discrimination filed by the U.S. Equal Employment Opportunity Commission (EEOC). The EEOC alleged that Aloha Auto fired Daniel Young because he encouraged a group of Asian-American and Pacific Islander employees at the dealership to file hostile work environment complaints after a manager made offensive comments. Firing an employee for encouraging others to complain about a racist comment violates Title VII of the 1964 Civil Rights Act. “The EEOC takes retaliation seriously because it undermines the integrity of the federal process for reporting and preventing discrimination,” said Anna Park, one of the EEOC’s regional attorneys. The consent decree settling the suit requires Aloha Auto to pay the $30,000 in damages to Young and also requires the company to appoint an equal employment opportunity monitor to ensure compliance with anti-retaliation policies and procedures.
The U.S. Department of Labor (DOL) announced that it would adopt a new standard for determining whether interns and students are employees who must be paid wages under the Fair Labor Standards Act (FLSA). The DOL abandoned its previous method and instead adopted the “primary beneficiary” test used by federal courts. The new test has seven factors that provide a frame of reference to determine who is benefiting more from the intern-employer relationship. The seven factors are:
1. The extent to which the intern and the employer clearly understand that there is no expectation of compensation.
2. The extent to which the internship provides training that would be similar to that which would be given in an educational environment, including the clinical and other hands-on training provided by an educational institution.
3. The extent to which the internship is tied to the intern's formal education program by integrated coursework or the receipt of academic credit.
4. The extent to which the internship accommodates the intern's academic commitments by corresponding to the academic calendar.
5. The extent to which the internship's duration is limited to the period in which the internship provides the intern with beneficial learning.
6. The extent to which the intern's work complements, rather than displaces, the work of paid employees while providing significant educational benefits to the intern.
7. The extent to which the intern and the employer understand that the internship is conducted without entitlement to a paid job after the internship concludes.
The advantage of the primary beneficiary test is its flexibility. The test does not require that each of the seven factors be met and no single factor is determinative. Employers should review how the primary beneficiary test applies to interns at their organizations and make sure that any unpaid intern programs primarily benefit their interns and not the company. Otherwise, the interns should be paid.
Governor Bruce Rauner recently signed into law Public Act 100-0554 which provides several measures to combat sexual harassment in the state legislature. First, all employers of lobbyists as well as government employers are required to adopt a policy prohibiting sexual harassment. The legislature requires lobbyist employers to follow many of the same requirements as state agencies in preventing sexual harassment. Beginning January 1, 2018, all lobbyist employers and local governmental entities must have a written sexual harassment policy in place. The law also sets forth new minimum standards for all policies. A sexual harassment policy must include a prohibition on sexual harassment, details on how to report sexual harassment allegations, a prohibition on retaliation for reporting sexual harassment allegations, and the consequences of violating the prohibition on sexual harassment or knowingly making a false report. Additionally, Illinois lobbyists are also required to undergo annual sexual harassment training. Finally, the new law amends the Illinois Human Rights Act to require the Illinois Department of Human Rights to establish and operate a sexual harassment hotline by February 16, 2018. The hotline is intended as a means for individuals to anonymously report sexual harassment in both public and private places of employment.
The Equal Employment Opportunity Commission settled a lawsuit against Centurion Products LLC for same-sex sexual harassment for $125,000. According to the suit, Centurion violated federal law by maintaining a sexually hostile work environment at its plant. Allegedly, a male floor supervisor and other male employees used explicit sexual innuendos, insults, and engaged in unwelcome sexual touching of male employees. The EEOC claims that not only did Centurion fail to respond to complaints in a timely and proper manner, but it terminated an employee in retaliation for lodging a complaint about such harassment. While it denied the allegations, Centurion admitted that it failed to maintain a written policy or procedure to prevent and address sexual harassment in the workplace.
The Equal Employment Opportunity Commission filed a lawsuit against cosmetics company Estee Lauder for discriminating against men. According to the suit, the company’s parental leave policy allows new fathers to take two weeks of paid leave for “child bonding,” while new mothers get six weeks. The suit also alleges that new mothers are provided with flexible return-to-work benefits upon expiration of child bonding leave that are not similarly provided to new fathers. The EEOC claims the practice violates the Civil Rights Act of 1964 and the Equal Pay Act of 1963. “It is wonderful when employers provide paid parental leave and flexible work arrangements, but federal law requires equal pay, including benefits, for equal work, and that applies to men as well as women,” EEOC Washington Field Office Acting Director Mindy Weinstein said in a statement.
Recently, the Illinois Human Rights Act (IHRA) was amended to emphasize coverage with respect to employer dress and grooming policies. The amendment, known as the “Religious Garb Law,” provides that an employer cannot require a person to violate or forego a sincerely held practice of one’s religion, including the wearing of any attire (hijab, yarmulkes, crosses, etc.) or facial hair. However, the law indicates that nothing prohibits an employer from enacting a dress code or grooming policy that may include restrictions on attire, clothing, or facial hair to maintain workplace safety or food sanitation. Moreover, an employer may not have to accommodate an employee if, after engaging in a bona fide effort, the employer can demonstrate that the accommodation would result in an undue hardship to the employer’s business.
United Parcel Service Inc. has agreed to pay $2 million to nearly 90 current and former workers to settle claims that it discriminated against disabled employees. In 2009 the EEOC filed a lawsuit in Chicago federal court alleging that UPS violated the Americans with Disabilities Act when it failed to provide employees with reasonable accommodations and maintained an "inflexible" leave policy that automatically fired employees when they reached 12 months of leave, without engaging in an interactive process. In addition to the $2 million, UPS agreed to update its policies on reasonable accommodation, improve its implementation of those policies, conduct training and provide the EEOC periodic reports on the status of every accommodation request for the next three years.
In an August 7, 2017 First District Illinois Appellate Court case, the Court affirmed a circuit court order dismissing a lawsuit brought by an insurance and financial products company against its former employee for allegedly breaching the non-competition provisions of an employment agreement. After the former employee went to work for a competitor, he sent generic invitations to connect on LinkedIn to former co-workers. His LinkedIn page contained information about job opportunities at his current employer. The former employer argued that the exchange amounted to using LinkedIn as a recruitment tool in breach of the parties’ agreement not to solicit employees. In rejecting the breach of contract claim, the Court explained that one had to look at the content and substance of the communication. In the matter at bar, the invitations to connect were sent through generic emails that invited the recipients to form a professional connection. The generic emails did not discuss the former employer, the current employer, or suggest that the recipient view any specific item on the profile page. Moreover, there was no solicitation to leave their current place of employment to join the competitor. Thus, the mere post of a job opening on his public LinkedIn page did not constitute an inducement or solicitation in violation of his noncompete agreement.
A federal appeals court ruled 8 to 3 that a former adjunct professor who is a lesbian may go forward in her lawsuit against Ivy Tech Community College for sex discrimination on account of her sexual orientation. In August 2014, Kimberly Hively sued Ivy Tech for discrimination based on sex after the college would not grant her full-time employment and ultimately terminated her, which she believed was based on her sexual orientation. For the first time, the 7th Circuit has ruled that discrimination based on one’s sexual orientation is encompassed within Title VII of the Civil Rights Act of 1964’s ban on sex discrimination. The court entered a narrow decision based on the facts of Hively and did not expand its scope to other situations. Thus, the court narrowly held that a person who alleges employment discrimination on the basis of that person’s sexual orientation has put forth a case of sex discrimination in the context of Title VII only.
The EEOC filed a federal lawsuit on behalf of a former Costco employee who alleged that her employer did not do enough to protect her from a stalking customer while she worked. Following the denial of summary judgment, a federal jury found unanimously against Costco and awarded the employee $250,000 in compensatory damages. The employee alleged that the customer improperly touched her, followed her in the store, and made comments to her. While Costco eventually revoked the customer's membership, it was only after the employee filed a police report, obtained an order of protection, and went out on a medical leave. This case is a signal to business owners to pay closer attention to their employees when they complain about customers amidst concerns of losing business.
Effective January 1, 2017, the Illinois Right to Privacy in the Workplace Act was amended to broaden its protections to all online accounts used by an employee primarily for the employee’s personal use. An employer cannot require an employee to join an online account established by the employer, require that the employee add the employer as a contact to the employee’s online account or to a group affiliated with the employee’s online account, or provide a username or password to any personal online account except in limited circumstances. However, the amendments do not prohibit activity concerning business or professional online accounts created at the direction of the employer or paid for by the employer in connection with the employment.
On November 22, 2016 a Texas judge entered an emergency preliminary injunction on a nationwide basis enjoining the Department of Labor's Final Rule from going into effect December 1, 2016. The Final Rule increased the minimum salary level for exempt employees from $455 per week ($23,666 annually) to $921 per week ($47,892 annually). Until further notice the salary test under the Fair Labor Standards Act will remain at $455 per week.
Effective January 21, 2017, U.S. Citizenship and Immigration Services will require all employers to use its updated version of the I-9 form to verify the identity and employment authorization of individuals hired for employment in the United States. This revised edition will expire August 31, 2019. One of the revised features of the form is the "Other Last Names Used" section, which replaces the "Other Names Used" section. This is but one of several changes to the I-9 form. Feel free to click above to review the I-9 form.
On October 5, 2016, the Cook County Board of Commissioners established employer paid sick leave similar to the ordinance passed by the City of Chicago in June, 2016. Under the County's ordinance a covered employee who works at least 80 hours for an employer within any 120 day period shall be eligible for paid sick leave. The Cook County Ordinance will become effective July 1, 2017.
On August 19, 2016, Governor Bruce Rauner signed into law the Illinois Freedom to Work Act (the Act). Effective January 1, 2017, the Act bans private sector employers from entering into non-compete agreements with “low-wage employees” and declares such agreements to be “illegal and void.” The Act defines a “low-wage employee” as any employee who earns the applicable federal, state or local hourly minimum wage or $13.00 per hour whichever is greater. Specifically, the Act prohibits employers from entering into agreements with low-wage employees that would restrict these workers from performing: (1) any work for another employer for a specified period of time; (2) any work in a specified geographical area; or (3) work for another employer that is similar to such low-wage employee’s work for the employer included as a party to the agreement. The Act only restricts non-competition clauses. It does not prohibit non-disclosure or other confidentiality agreements, nor does it appear to apply to non-solicitation provisions.
Beginning July 1, 2017, covered employers will be required to have a sick leave policy that at a minimum allows covered employees to accrue and use up to five earned sick days over the course of one year. Sick time will be earned at a rate of one hour for every 40 hours worked. Employees will be able to roll over up to 20 hours of unused sick time to the following year. Employers will not be required to pay out unused sick time. Any covered employee who works at least 80 hours within any 120-day period shall be eligible for paid sick leave. A "covered employee" is an employee who performs at least two hours of work for his or her employer in any two-week period while physically inside the geographic boundaries of Chicago.
On March 17, 2016, the City of Chicago updated the Residential Landlord and Tenant Ordinance Summary (required by MCC Section 5-12-170) to add a reference to Section 5-12-101 (Bed Bugs-Education). The addition states that a landlord shall provide the tenant with the informational brochure on bed bug prevention and treatment prepared by the department of health pursuant to Section 7-28-860. As of June 1, 2016, this updated Summary must be attached to every written rental agreement and also upon the initial offering for renewal.
President Obama and Secretary Perez announced the publication of the Department of Labor’s final rule updating the overtime regulations. Specifically, the Final Rule sets that employers must pay overtime for work beyond 40 hours in a week to all workers earning up to $913 per week or $47,476 annually. It will also automatically update the salary and compensation levels every three years, to meet the 40th percentile of full-time salaried workers in the lowest-wage census region (currently the South). The Department of Labor estimates that 4.2 million workers would newly qualify for the added pay, with 35% of full-time salaried workers expected to fall below the threshold under the new rule. The effective date of the final rule is December 1, 2016. The initial increases to the standard salary level (from $455 to $913 per week) will be effective on that date. Future automatic updates to that threshold will occur every three years, beginning on January 1, 2020.
U.S. District Court Judge Robert W. Gettleman declined to rule that a non-solicitation agreement was invalid because the former employee had not worked for the plaintiff employer for two years. The defendant was hired in April 2012 and signed employment agreements containing a one year non-solicitation clause as to customers and employees. Defendant resigned in April 2013, joined a competitor, and solicited his co-workers to join him before and after he left Plaintiff’s employment. Plaintiff sued to enforce the employment agreements, seeking damages. Defendant moved for summary judgment arguing that two years of employment is required for consideration to be adequate to enforce restrictive employment covenants. In denying summary judgment, the court reasoned that the consideration was adequate since the plaintiff sought damages only and not equitable relief.
The Illinois Appellate Court upheld the Circuit Court's determination that the non- compete, non-solicitation and confidentiality provisions in an employment agreement were unreasonable as a matter of law and affirmed the refusal to judicially modify the restrictive covenants. The opinion applies the Reliable Fire “rule of reasonableness test.”
An August, 2015 Illinois Appellate Court decision has confirmed that a Chicago tenant who successfully prosecutes a counterclaim in an eviction action for damages under Chicago’s Residential Landlord and Tenant Ordinance (RLTO) is entitled to an award for the tenant’s attorney fees. The landlord filed an eviction and sought back rent. The tenants counterclaimed, alleging that the place had bugs, etc. The tenants prevailed on one of the counts in their counterclaim and sought attorneys’ fees and costs. The court agreed that they were permitted to seek fees against their landlord on the counterclaim in which they prevailed.
The U.S. Labor Department issued a memo that is designed to cut back on what it calls “worker misclassification.” The memo includes a set of standards for employers to follow to decide who is an employee and who is an independent contractor. The Labor Department is concerned with misclassification because non-employees are not covered by various workplace regulations such as overtime, occupational safety, unemployment insurance, etc.
The Board offers employers new guidance on how to craft employee handbook rules that do not run afoul of the National Labor Relations Act.
All private, non-sectarian employers in Illinois, regardless of the number of employees, are covered by the pregnancy amendments to the IHRA. The amendments to the IHRA establish pregnancy as a legally protected class and define the term "pregnancy" broadly to include: "pregnancy, childbirth, or medical or common conditions related to pregnancy and childbirth." The amendments apply to employees and applicants who are expecting and who recently gave birth.